Skip to content 
Did you know that existing home sales grew 14.5% in the first quarter of 2023? No wonder real estate agents are always busy. You probably came across this article because you were looking for an effective solution to manage your daily tasks. Well, it’s time to learn about real estate assistant jobs.
If you want to take your practice to the next level, you will need some help. After all, following up and closing deals is only a small part of your daily routine. With a trusted and knowledgeable assistant supporting you, you can focus on tasks that require knowledge. So, in this article, we will share the daily tasks that you can delegate to your real estate virtual assistant.
Administrative services
According to a McKinsey study, employees spend up to 61% of their work week on business tasks like email management and analytics. Imagine how much time you could save from outsourcing these ancillary real estate services.
Responding to emails and managing email inboxes
Did you know you spend 21 minutes a day managing your email inbox? While responding to messages is an important part of your job, spending more time working on them can be counterproductive.
Fortunately, you can hire a remote assistant to handle all of your transactional communications. You can set up the right filters for your email inbox to ensure you only receive qualified leads. Also, your assistant will answer important questions about your inventory.
Managing calendars and scheduling appointments
When you overbook meetings and forget appointments, your schedule is a mess. Well, part of the job of real estate assistants is making plans. Your VA will make sure they don’t encounter anything. They’ll remember you when you’re setting it up—even outside the office. For example, they might make an overpaid doctor’s visit or book a dinner at a downtown restaurant.
Writing and mailing contracts and other documents
A virtual assistant can also help you with specific paperwork tasks. For example, contracts can be negotiated and documentation submitted. However, remember that you shouldn’t expect your assistant to perform tasks outside of their license or expertise. Real estate assistants are generally not authorized to draft legal documents. However, they must have sufficient industry knowledge to develop contractual arrangements.
Handling phone calls and receiving messages
You have to admit it—it’s hard to answer all your phone calls. If you’re busy driving around town and looking at properties, you’ll need someone to record your messages. Your real estate virtual assistant can handle your phone calls, ensuring all questions are answered during office hours.
Database management
Virtual assistants are not licensed real estate agents. Therefore, contact with customers should be limited. Even so, they can monitor your CRM database and make sure there are no duplicates. Your VA may classify your clients as homeowners, buyers, sellers, or any other classification. Also, they will make sure your contact list is up to date.
Marketing performance
According to a Playster survey, 62% of real estate professionals spend at least an hour marketing daily. Here are some of the marketing tasks your virtual assistant can handle:
Creating and managing online advertising
Attractive and attractive real estate listings are important parts of your business activities. However, you probably know how tedious it is to build one. Throughout the process, however, the following tasks are performed.
- Gathering all the relevant information on the list
- Scheduling a professional real estate photographer
- Write a listing description
- Everything you submit to the Multiple Listing Service (MLS).
- Promote the content on your website and social media profiles
While these tasks are important, they are best left to a trusted professional real estate assistant. All these services will be carried out to the highest standards. This way you can worry less about your online advertising and spend more time closing the deal.
Designing and sending email newsletters
Your VA can also hire a remote sales assistant. You can train them to create persuasive newsletters using email marketing software. Additionally, email lists can be managed, ensuring that customers receive your messages quickly. After all, part of the real estate company’s responsibility is to schedule and send the notice by a certain time and date.
Monitor social media accounts and profiles
According to data from the National Association of Realtors, 97% of homebuyers do their research online. Therefore, you need to be active on social networking sites to gain a competitive advantage on the web. Fortunately, you can hire a social media assistant. You can have your listings advertised on Facebook, Instagram, and LinkedIn, allowing
